10 Steps to Successful Meetings (10 Steps Series)

How To Run Successful Meetings In Seven Steps
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10 Steps to Successful Meetings (Paperback)

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They will appreciate the time saver, and you have the assurance that — because you put the information in writing — they are fully informed of discussions. Life is busy and calendars quickly become booked with scheduled activities. Send out a follow-up meeting reminder two days before your meeting. Those who said they would attend will then be able to confirm they can still make it, or if their plans have changed and you need to reschedule. To plan effective meetings, you should first decide what will be discussed. What is the objective of the meeting? What are you seeking to accomplish?

Develop a meeting agenda ahead of time and distribute it to attendees.

The Three Rules of Running a Meeting

Indicate the start time and include a short list of topics to be addressed. Indicate by name any individuals who will be responsible for reporting on a specific area. Remember, this is important for those attending, but also for you, too. When you set out your agenda, you'll be better able to stay on topic. When you first send out notification of the meeting, be clear about its purpose and your expectations. Will the meeting revolve around a presentation? Will those attending need to take notes?

Account Options

Or is this a brainstorming session everyone is expected to show up with ideas and suggestions? In some corporate cultures, employees don't need to participate — they only listen and head back to their workspaces. In other companies, employees participate freely.


When you're setting out your expectations, it's also a good time to send out any required reading or material you'll want those attending to look over. That way they're prepared when they get to the meeting and there are no surprises. Starting on time is really important, both from a logistic and productivity standpoint. If you are the person who typically shows up for meetings on time, then you understand how frustrating it can be when things don't get going as folks trickle into the room. What inevitably happens is, going forward, everyone knows that these meetings never start on time so everyone starts showing up late.

I want everyone talking about what they would do to make this better. It is amazing what comes out of those meetings. Julie Greenwald, the chairwoman and chief operating officer of Atlantic Records, sets the tone for her discussions by talking about vulnerability and risk. To make sure everyone shares their honest opinion try this clever tactic from John Nottingham and John Spirk, who run Nottingham Spirk, an innovation and product design firm. All it takes are some index cards and pens.

Nottingham said.


According to Mr. Everyone should hold up their card at the same time, so there are no influencers in the room. Nottingham says.

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  5. Running Effective Meetings.

To keep meetings in check, do a meeting audit every few months. Take control of your time at work. We'll outline productivity techniques that can be adapted to your personality and working style. Want to try a more drastic measure? You could borrow a page from Stewart Butterfield, chief of Slack, the messaging service for teams, and cancel your regular meetings to see which ones you miss and want to restore. Butterfield said. Sign up for the DealBook Newsletter, delivered every morning and afternoon, and receive industry news throughout the day.

See sample Privacy Policy Opt out or contact us anytime. Adam Bryant has conducted hundreds of interviews with C. He is also the editorial director of live journalism at the Times. Twitter: nytcorneroffice.

How to Run a Meeting: 5 Tips for Effective Meetings | Brian Tracy

The Three Rules of Running a Meeting. Start on Time. End on Time.

End with an Action Plan Leave the last few minutes of every meeting to discuss the next steps. Give Everyone a Role. To help you clarify the type of meeting you are running, try one of the strategies from these leaders or use them as inspiration to develop one of your own: Light Bulb or Gun? Control the Meeting, Not the Conversation. Cote, the executive chairman of Honeywell.